Duties of the President

General Description:

1. Decide all questions of order.
2. Remain fair and impartial Vote only in the case of a tie or when the chair's vote will change the result (i.e. a Board majority is required and, without the President participating, there would not be enough people to vote).
3. Have one vote on the Board of Directors.
4. On routine matters, to put up the question without waiting for a formal motion.
5. On routine matters, to approve reports and motions without waiting for a vote. If however, anyone objects, a vote will be taken.
6. Keep Board Meetings short and on-track with the agenda.
7. Preside over Board Meetings and general meetings, or appoint someone to do same.
8. Provide an agenda for both Board Meetings and general meetings. It may be beneficial to FAX or somehow provide a copy of the Board Meeting agenda to the secretary, prior to the meeting - this should be discussed with the secretary to determine what is the best for him/her and who will initiate the action.
9. Help remove roadblocks that may hinder other members from doing their jobs. The job does not include doing other peoples work, although there is nothing wrong in pitching in when circumstances allow.
10. In extreme circumstances, make executive decisions without formal Board approval (as may be necessary to benefit the club), but only after discussion with an adequate number of Board members.
11. Be responsible for all orders and resolutions being put into effect.
12. Appoint committee chairmen.
13. Be the official head and public spokesperson for the club.
14. Be responsible for the overall operation of the club and of the committees.
15. To co-sign checks and be held responsible for all checks authorized.
16. Submit the Certificate of Change of Registered Office and/or Change of Registered Agent (form C&S 520) at the start of the new Board of Directors.

Update and fee is returned to :

Michigan Department of Consumer and Industry Services Corporation,

Securities and Land Development Bureau

Box 30054

Lansing MI 48909-7554

17. Submit the annual Non-Profit Corporation Information Update (form C&S 2000) at the start of the new fiscal year. Start of fiscal year is May 1st

Update is returned to :

Michigan Department of Consumer and Industry Services Corporation,

Securities and Land Development Bureau

Box 30057

Lansing MI 48909-7557

18. The President , with support and presence of the Treasurer, will represent the Club during any financial audits conducted by the IRS or other official agency.
19. Participate in making decisions necessary for growth of the club.

Author a monthly "President's" article for the newsletter. The article can talk about upcoming or past events, but should focus primarily on bolstering club spirit, membership, or life in general at the Club (usually, the editors have been detailing upcoming events, but you may want to coordinate with them to determine what they will be doing). It could also talk about supporting various club and ski council activities and volunteering to help run them. In general, it is appropriate to include two or three articles throughout the year which talk about routine things, i.e. the one years free membership, increasing membership, why it's good to increase membership, etc.

It's a good idea during the first two or three months, to contact the committee chairpersons on a routine basis (every two or three weeks) to solicit suggestions, listen to problems, etc. and to let them know that your are there if they need you. Often times, just talking things through with them will result in their getting new ideas on how to accomplish a potentially difficult task. If, for some reason, anybody else's work isn't get done on time, and it has to be done, then the President may have to pitch in and participate to assure that is does get done. If this has occurred, it's just as much the committee's fault as it is the President's fault for not making sure that everything was according to schedule - this is usually the result of a lack of routine communication between all individuals involved.

When receiving phone calls or letters from potential new members, get their name, address and phone number. Pass the information along to the Membership Committee so that applications, newsletters, pamphlets, etc. can be mailed to the new person. DO NOT give them Membership's phone number and expect them to call Membership - Board members should do the leg work for the guests and not make the guest go the extra mile to find out about the club. The guest has done the hard part, taking the time and effort to contact us, we are obligated to do as much as possible for them to make them feel comfortable and to not lose them as potential new members.

Change Over Meeting:

These items should be taken care of at the Change Over Board Meeting:

Have Name Tags made for new Board members - the tags must be available for the Board members by the next General meeting. Obviously, Board members who already have name tags won't need new ones unless their old one is worn. It is ideal if the tags are available to be handed out at the next Board Meeting.

Solicit names / phone / FAX numbers from the new Board and distribute the completed list at the first Board Meeting. This is especially important to assure adequate communication between all Board members.