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Duties of the Hospitality Chairperson:

General Meeting Functions:
  1. Greet guests, introduce them to other Club members, in general be the ambassador for the Club.
  2. Assist the Membership Committee in working the door and solicit general membership to help work the door.
  3. Solicits participation in the Club 50-50 raffle and conduct the raffle in a fair manner.
  4. Assure that All members and guests fill out and visibly wear a name tag.
  5. Keep track of the remaining quantity of name tags so that adequate supplies are on hand.
  6. Promotes themes during the General Meetings. Prizes for best costume, attire, etc., must be approved by the Board.
  7. Arrange for decoration at Club functions when applicable.
  8. Make arrangements for the General Meeting with the management of the host location.
  9. Schedule the DJ for the General Meetings that require one.

Board Meetings:

  1. At least one member of the Hospitality Committee must attend each Board of Directors meeting Reports on the outcome of the 50-50 raffle (amount collected and given away, who won)
  2. Reports out on the outcome of promotional themes.
  3. Make sure the Event/Activities Committee is kept up to date.
  4. Budgets must be presented in hard copy to the Board for approval at the monthly Board of Directors meeting prior to commitment of any Club funds totaling a financial liability of $100 or more for each project or activity. In the event the timing of approval should need to proceed the monthly Board Meeting, the Chairperson is required to seek the approval of the elected Officers and then other chairpersons such that a majority of the Board of Directors, which constitutes a quorum, approves the projected budget. A hard copy of the approved projected budget must be presented at the next Board Meeting indicating the vote of the quorum.
  5. Obtain a check from the Treasurer for payment of the DJ. Payment is made the night of the meeting so prior arrangements with the Treasurer may need to be made.
  6. Participate in making decisions necessary for growth of the Club.
  7. Have one vote on the Board of Directors.