Duties of the Activities Chairperson:

Activity Planning:

1. Plan, organize, and carry into effect all activities of the Club, except skiing and or activities under the Ski Instructional/Athletic Committee.
2. Hold approximately two to four activity planning meetings per year. Generally, the meetings should be planned to schedule events that will take place three to five months in the future.
3. Solicit participation in activities planning meeting from the general membership.
4. Schedule events as evenly across the calendar year as practicable and try to avoid conflicts with schedules of the other standing committees.

Activity/Events:

1. Appoint one and only one Trip/Activity Leader for each trip or activity at the earliest possible date. The approval of the trip or activity by the Board shall not be necessary before the Trip/Activity Leader is appointed.
2. Reserve the activity/event with a GM Ski Club check from the Treasurer if necessary.
3. Distribute a trip folder and all contents to the Trip/Activity leader along with a copy of all details. The Activity Chairperson will retain the originals.
4. Maintain a supply of the GM Ski Club Bylaws Article X, and to provide a copy of it to the Trip/Activity Leader within one (1) week of his/her appointment.

Activity Calendar:

1. Activity calendar should be updated monthly and submitted to the Newsletter
2. Update the Hotline mailbox with an enthusiastic outline about the Club activities, cost, when it is happening, who is running it, and how to make contact. A script is useful and can be critiqued by the Board for effect.
3. The Activity Committee generally produces, with the assistance of the Trip/Activity Leader, all fliers for activity/events. The Activity Chairperson will proof read the flier before general distribution is made.
4. Communicate those activities and events, which could be included on the MDSC Hotline, to the MDSC Representative at the beginning of each month.

General Meeting:

1. You or your designate must attend and speak at every General Meeting about past and upcoming activity events. The Trip/Activity Leader normally gives all the specific details. If, for some reason you or your designate cannot attend the General Meeting, inform the President.

Board Meeting:

1. Presenting a projected budget to the Board for approval. The projected budget shall include itemized expenditures of Club funds (bus, tickets, reservations, food, etc.) and the projected income from sales of the event.
2. Budgets must be presented in hard copy to the Board for approval at the monthly Board of Directors meeting prior to commitment of any Club funds totaling a financial liability of $100 or more for each project, trip, or activity. In the event the timing of approval should need to proceed the monthly Board Meeting, the Chairperson is required to seek the approval of the elected Officers and then other chairpersons such that a majority of the Board of Directors, which constitutes a quorum, approves the projected budget. A hard copy of the approved projected budget must be presented at the next Board Meeting indicating the vote of the quorum.
3. The Activity Chairperson will also be responsible for presenting the final budget to the Board within thirty (30) days after completion of the event. The Trip/Activity Leader should have completed the final budget within this time period.
4. Be prepared to inform the Board on the status of the past and upcoming activities at the Board Meeting. If you are uncertain about a possible future event, discuss it with the Board to reach a majority decision. In most cases, the Activities Committee should make all decisions concerning details of an event.
5. Provide a complete list of activity participants to the Board when events are significant or when requested by the Board..
6. Participate in making decisions necessary for growth of the Club.
7. Have one vote on the Board of Directors.